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1. NAME
The name of the Club shall be NSW Police Swimming Club. The Club
will be:-
(a) registered under the NSW Association
Incorporation Act of 1999 and will operate in accordance with
the relevant provisions of that Act and its regulations and
(b) shall affiliate with the NSW Police Council of Sport Inc.
2. OBJECTIVES
The objectives of the organisation shall be:-
(a) To encourage, foster and oversee
sporting competitions amongst members or teams from within the
New South Wales Police Service, or to compete with or against
other external organisations.
(b) To foster swimming within the NSW Police Service.
3. MEMBERSHIP QUALIFICATIONS
A person is qualified to be a member of the association if they
are a current serving or retired member of the NSW Police Service.
4. FEES AND SUBSCRIPTIONS
Annual subscriptions and a competitive fee will be decided at each
annual general meeting by consideration of the recommendation made
by the outgoing committee.
5. CESSATION OF MEMBERSHIP
A person ceases to be a member of the association if the person:
(a) dies, or
(b) resigns membership, or
(c) is expelled from the association.
6. MEMBERSHIP ENTITLEMENTS NOT
TRANSFERABLE
A right, privilege or obligation which a person has by reason of
being a member of the association:
(a) is not capable of being transferred
or transmitted to another person, and
(b) terminates on cessation of the person's membership.
7. REGISTER OF MEMBERS
(1) The public officer of the
association must establish and maintain a register of members
of the association specifying the name and address of each person
who is a member of the association together with the date on which
the person became a member.
(2) The register of members must be kept at the principal place
of administration of the association and must be open for inspection,
free of charge, by any member of the association at any reasonable
hour.
8. MEMBERS' LIABILITIES
The liability of a member of the association to contribute towards
the payment of the debts and liabilities of the association or the
costs, charges and expenses of the winding up of the association
is limited to the amount, if any, unpaid by the member in respect
of membership of the association.
9. CONDUCT OF MEMBERS
The management committee may suspend or expel any member who violates
(a) the rules and regulations
of the Club
(b) any resolution of the committee or
(c) is guilty of misconduct, after asking the member to appear
before the committee to explain or defend his/her action. Any
members so disciplined may give notice of appeal against the penalty
imposed, within seven (7) days of advice thereof.
(d) Such appeal must be in writing and shall be dealt with by
a Judiciary consisting of any three members. The Judiciary after
due investigation and consideration shall confirm or vary the
original penalty and their decision shall be final.
10. THE COMMITTEE POWERS OF THE
COMMITTEE
The committee is to be called the committee of management of the
association and, subject to the Act, the Regulation and these rules
and to any resolution passed by the association in general meeting:
(a) is to control and manage the
affairs of the association, and
(b) may exercise all such functions as may be exercised by the
association, other than those functions that are required by these
rules to be exercised by a general meeting of members of the association,
and
(c) has power to perform all such acts and do all such things
as appear to the committee to be necessary or desirable for the
proper management of the affairs of the association.
12. ANNUAL ELECTION OF OFFICERS
Election of officials shall take place at the annual general meeting.
(a) nominations for positions
shall be made in writing and lodged with the Secretary prior to
the commencement of the meeting. The nomination shall be made
by a proposer and seconder both being financial members of the
Club and endorsed by the nominee.
(b) If insufficient written nominations are received to fill an
available position the candidates nominated shall be deemed to
be elected and further nominations shall be called and received
from the floor at the meeting.
(c) Only financial members present at the AGM and/or special meetings
are entitled to vote.
13. DUTIES OF OFFICE BEARERS
Office bearers of the Club and committee members shall, subject
to the Club rules, hold office until all positions are declared
vacant at the next annual general meeting. All office bearers are
eligible for re election. The President is chief executive office
and shall preside at all general and management meetings of the
Club.
The President shall carry
out or cause to be carried out all service and operation of the
Club in accordance with the resolutions of the management committee
and general meetings. The President, in the case of equality of
voting, has a second or casting vote.
The Secretary & Public Officer
shall take minutes of the proceedings of the executive, management
and general meetings which shall be authenticated by the chairman
on their confirmation at a subsequent meeting. As soon as practicable
the Secretary shall post a copy of the minutes of each management
meeting on the Club notice board and shall effect the execution
of all correspondence of the Club and keep a register of all members.
As Public Officer the duties include the compliance with all requirements
of the Associations Incorporation Act 1999 in so far as it affects
the Club.
The Treasurer shall have
control of the accounts of the Club and will ensure that all money
due is collected and received and that all payments by the Club
are made, at each management meeting the office bearer shall table
details of receipts and expenditure for the period since the previous
management meeting and shall keep proper books of record showing
all receipts and expenditure and assets and liabilities of the Club.
At the completion of the financial year cause a statement of income
and expenditure together with a balance sheet to be prepared and
arrange an audit of the same for presentation to the annual general
meeting of members. All monies received by the treasurer shall be
banked in the name of the Club. All payments shall be made by cheque
and signed by the treasurer after accounts have been passed by a
management meeting and a record made in the minutes.
The Captain shall have full
charge of members in matters of competition and general discipline,
and shall convene and chair the competitions committee and shall
ensure that all competition is carried out in accordance with Club
rules.
Auditor, who need not be
a member of the Club, shall be appointed by a general meeting of
members and shall have access to all books, accounts, vouchers and
property of the Club when required and shall examine and certify
to the correctness of the accounts and balance sheet at the end
of each season, and such other times as the management committee
my direct.
Delegates to NSW Police Service,
Council Of Sport Inc, the nominated delegates are to be appointed
by the management committee.
14. GENERAL MEETINGS
The Annual General Meeting of the association is, subject to the
Act, to be convened on such date and at such place and time as the
committee thinks fit. In addition to any other business which may
be transacted at an annual general meeting, the business of an annual
general meeting is to include the following
(a) to confirm the minutes of
the last preceding annual general meeting and of any special general
meeting held since that meeting,
(b) to receive from the committee reports on the activities of
the association during the last preceding financial year,
(c) to elect office-bearers if the association and ordinary members
of the committee, An annual general meeting must be specified
as such in the notice convening it.
15. INSURANCE
The association must effect and maintain insurance under section
44 of the Act.
16. FUNDS
Source
The funds of the association are to be derived from entrance fees
and annual subscriptions of members, donations and, subject to any
resolution passed by the association in general meeting, such other
sources as the committee determines.
All money received by the association
must be deposited as soon as practicable and without deduction to
the credit of the association's bank account.
The association must, as soon as
practicable after receiving any money, issue an appropriate receipt.
Management
Subject to any resolution passed by the association in general meeting,
the funds of the association are to be used in pursuance of the
objects of the association in such manner as the committee determines.
17. CUSTODY OF BOOKS
The secretary and public officer shall be the custodian of all books,
records and documents of the incorporated Club and shall make such
books, records and documents available for inspection by a financial
member of the Club given reasonable notice.
18. AMENDMENT OF CONSTITUTION
No alteration or amendment of this constitution shall be made except
by a resolution at a general meeting. The amendment motion must
be carried by a three quarter majority of the members present and
entitled to vote. An updated copy of the constitution is to be displayed
on the Club notice board.
19. CLUB RULES
Club rules are resolutions, passed at general meeting or at management
meetings, which are carried on from year to year. Rules already
in existence should be endorsed at the Annual General Meeting.
20. DISSOLUTION
The Club shall be dissolved in the event of the membership being
less that three (3) persons, or upon the vote of a three fourths
majority of the members present at a special general meeting convened
to consider such a proposal. Upon dissolution, the assets and funds
of the Club may after payment of all expenses and liabilities be
handed over to a registered charity, such charity to be determined
by a majority of the members present at the general meeting of the
Club.
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